KIBHA

Revised: 09/24/11

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: September 10, 2011

Place: Kidd Island Bay

Board Members Present:

         John Boisen

         Fred Miller

Jim Ruyf

Judy Bauer

Tim Ball

Don Sharp

Neal Schaefer

Agenda:

Approve the election of the following slate of officers:

John Boisen, President

Fred M. Miller, Secretary

Judy Bauer, Treasurer

Results: All seven members voted in favor.

Authorize the acceptance of the bid from Nolan Tree Service to remove dead trees, and trim back over-growth along Boisen Loop Re. His bid: $600.00

Results: All members voted unanimously in favor.

Authorize Secretary to send Ernie Silva a letter requiring him to remove his driveway which intrudes on Boisen Rd. and the right-of-way.

If he fails to remove, the Association will remove at his expense.

Results: all 7 members voted. Six were in favor, and one voted no.

Authorize, Secretary to accept $1600.00 bid from Joe Hall Paving to repair 

Boisen Road.

Results: All 7 voted in favor.

There being no further business, the meeting was adjourned.

Fred M. Miller

  Secretary

Board of Directors

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Kidd Island Bay Home Owners Association

Board Meeting immediately following the Annual General Members Meeting

Date: August 4th 2007

Time: 1:00pm

Place: Beach front

Members Present

       John Boisen

       Fred Miller

       Don Sharp

       Russ Niles

       Jim Ruyf

       Neal Schaefer

       Bill Putren

       Chad Solsvik

Nomination of Officers

   1. John Boisen stepped down as president but would remain on the board.

   2. Fred Miller stepped down as secretary but would remain on the board.

   3. Bill Putren was nominated by chad Solsvik for president and was seconded.

   4. Chad Solsvik was nominated by Bill Putren for secretary and was seconded.

   5. Tim Ball was asked to join the board as treasurer and was seconded.

   6. All candidates were approved and meeting was adjourned.

List of Board Members

  Bill Putren       President 4209      Boisen Loop Rd. Cda Id. 83814

  Tim Ball          Treasurer              Boisen Loop Rd. Cda Id. 83814

  Chad Solsvik    Secretary              4455   Boisen Loop Rd. Cda Id. 83814

  John Boisen    Board member       14857  Dunbar Lane Mt. Vernon Wa. 98273

  Jim Ruyf         Board member       1711 Kidd Is. Bay Rd. Cda Id. 83814

  Russ Niles       Board member       966 Schoolhouse Rd. Ramona Ca. 92065 

  Neal Schaefer Board member       1563 W. Kidd Is. Road Cda Id. 83814

  Don Sharpe    Board member       3501 W. Lincoln Rd. Spokane Wa 99208 

                                                  Chad Solsvik

                                                    Secretary

                                               Board of Directors 

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: August 6, 2005

Time: 3:00PM

Place: John Boisen’s Home

Board Members Present:

John Boisen

Fred Miller

Don Sharp

Jim Ruyf

Bill Putren

Board Members Absent:

Neal Schaefer

 Russ Niles

Chad Solsvik

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Election of New Officers. Motion made by Jim Ruyf, and seconded by Don Sharp: re-elect all officers. Vote was unanimous in favor of the motion.

Don Sharp and Fred Miller discussed the forthcoming meeting with the 

Idaho Department of Lands. 

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: August 5, 2006

Time: 12:30PM

Place: Site of General Member’s Meeting

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Chad Solsvik

John Boisen

Russ Niles

Board Members Absent: None

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

The Board elected the same officers as 2005.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: July 14, 2005

Time: 7:00PM

Place: John Boisen’s Home

Board Members Present:

Chad Solsvik

John Boisen

Fred Miller

Don Sharp

Russ Niles

Jim Ruyf

Board Members Absent:

 Bill Putren

Neal Schaefer

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Forthcoming General Members Meeting.

Agenda – Board discussed the major items

Meeting Place – same as last year

Social Hour: Bill Putren volunteered to be in charge of the food, and Neal Schaefer will assist him. The women attending will be encouraged to bring potluck additions.

Time: Same as last year

John has sent out a letter to all members.

Treasurer’s Report: Chad reported on those who have not paid their dues. Member’s dues are due and payable before the start of the annual General Members meeting, the 1^st Saturday of August of each year.

Many more members have paid their dues than in previous years.

The legal cost to defend the Association against the claim we are not valid, and the dock issue, has cost us approximately $8,500. We have paid $2,000 to Mr. Reed, and the Board voted to authorize the Treasurer to pay out another $1,000 to Mr. Reed.

It appears that we will have to pass a special assessment at the next General Meeting.

Mr. Reed will file a claim against those who have caused us legal damage, and upon receipt, those monies would be refunded back to the residents.

Members Past Due:

Mr. Reed, attorney, will work on contingency in the pursuit of the legal expense in the collections of the past due amounts.

Signs designating the common beachfront: We have received complaints from residents on the south end of the Association, that non-members were using the beach and causing a disturbance.

The Sheriff has requested that our area be designated, so they can enforce the no-trespassing law.

John Boisen to obtain two signs from Ben Kircher and Jim Ruyf volunteered to install inside the fence.

Format for the General Members Meeting: Last year, complaints were received by the members in good standing, that those person who have not paid their dues, unduly dominated the meeting, and did not allow fair discussion among those who had paid their dues.

A motion from Chad, seconded by Don on the following: Persons wishing to address the General Members on an item not on the agenda – time will be provided for at the end of the meeting.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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July 12, 2008

KIBHA Board Meeting

Fred Miller’s home

Time: 9:00am

Members Present

Russ Niles

John Boisen

Jim Ruyf

Don Sharp

Fred Miller

Absent: Bill Putren, Neal Schaefer, and Tim Ball

Reading of the last minutes of the Meeting:

A motion by Jim to waive the reading, seconded by Russ, and the majority voted to waive the reading of the minutes of the last meeting.

Walker Piling:

Fred Miller, the Board Legal Officer reported on his progress. He contacted our insurance carrier to determine if there was any coverage. There is, and State Farm has opened up a claim. They will pay the claim, and requested that we do not become involved with this process, as it would delay the resolution.

Fred stated he would need Board approval to proceed with the carrier, or the Board could resolve directly with Walker. 

Don motion, Jim seconded it, and the majority voted to turn the issue over to State Farm to settle this claim. The vote was taken, and the motion passed, unanimously.

2. Treasures Report:

    Tim Ball, although absent, had e-mailed a detailed report, which was presented to the Board.

     We have $1,793 in our bank account.

     Paving Loan: There are 10 lots, selected the payment plan.    Past due: 2 members, representing 5 lots are past due for membership dues, and one owes for the road loan.

Don Sharp made a motion approving sending the letter, Jim seconded.

The Board voted unamissously, to send both past due members, a certified letter, detailing the legal consequesenes.

3. North Walkway: 

    Don made a motion, Jim seconded it.

   The Board voted unanimously, to approve a quoted from Andy Roan Contractors for $1,300, to repair the area: additional concrete block steps, two foot high block wall on the side of the path, which slants to the right, followed by gravel.

4. General Members Meeting in August:

    Don Sharp offered to buy the food and refreshments.

   The agenda was reviewed:

   The Board discussed the number of rental homes, and the costs to the other members.

   The Board voted to include a recommendation, that rentals dues be increased to cover the       costs to the rest of the members.

Mailings have been sent out by Neal Schaefer to all members.

5. The Sectary’s position is open.

 Don made a motion, seconded by Jim, to appoint Fred Miller as Acting Secretary. 

 The Board voted Fred Miller as acting Secretary until the General Meeting. 

Lot Owner Request:

John Boisen reclused himself, as a Board Member, and re-entered the meeting as a lot owner with a request: To have a family function exceeding 10 guests on Labor Day. Fred made a motion to approve, seconded by Don, to approve the request. The Board voted unanimously to approve the request.

There being no other matters on the agenda, a motion was made to adjourn the meeting, a second, and a vote on the motion was unanimous.

Fred M. Miller

Acting Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: July 2, 2011

Time: 10:00an

Place: Fred Miller’s Workshop

Board Members Present:

         John Boisen

         Fred Miller

Jim Ruyf

Judy Bauer

Tim Ball

Board Members Absent: 

Neal Schaefer

Don Sharp

Agenda

Treasurers Report: Tim Ball, assisted by Judy Bauer, reported the bank balance: $3,645.89 

Past due: $308.00 – road payment

There are no delinquent dues. 

This is good progress with the low past-due.

Road Repair: Fred Miller gave his report on the road damage:  Basically, no change from the last Board meeting. The members voted in favor of authorizing Fred to contract with the blacktop company for a sum not to exceed $1,500.00.

Sandy Beaches: The Board discussed the approximate costs, and the problem of getting sand down to the beachfront. 

We will propose to the General Members at the August meeting to find out the interest level.

The real problem is getting a truck down there. A 

Suggestion was made, that we determine the interest level, and let the 

Homeowners put in the sand, and we will reimburse them.

Picnic Tables:  Judy Bauer performed research of the internet, which resulted in some great prices Vs the local stores. 

\We had lost one table to the flood. The Board authorized her to purchase one for the General Members meeting in August, and the members can decide if they want more tables.

There being no further business, a motion was made, and a vote taken to adjourn the meeting. 

Fred M. Miller

  Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: June 15, 2006

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Chad Solsvik

John Boisen

Board Members Absent:

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

John, Acting Treasurer gave a report.

Past Due 

Tim Ball = $100

Keenan = $100

Kendrick  = $685 – we are pursuing with a lien.

Pulis        = $100

Bank Account = $881.58

Reported on new procedures for the check register – to more accurately reflect members, lot numbers, dollars received with the dates and check numbers for future traceability.

Future bills will be sent out in a timely manner, which will improve collections, and cash flow.

Don Sharp gave his report as Dock Master:

met with June Berquest on here dock requirements, and awaiting her decision.

Has a complete handle on all current and proposed docks.

Working on a new permit for a name change to correct errors of years ago for the dock owned by Ruyf, Simpson, Carter, and Fernandez.

Fred Miller reported on the Tom Beaton matter involving the proposed new 

garage and our approval of an easement

Boisen Road work: due to the higher than expected legal fees, there are not the dollars to complete the road at this time.

The Board voted to volunteer Board Members time to repair potholes until next year, when we will have the money to grade the road. 

Jim Ruyf to meet with Fire Dept. – to determine the width of road they require to provide fire protection. Upon receiving information, Jim will present to the Board, who will determine if currently parked vehicles present a fire hazard.

The next Board meeting has been scheduled for August 3, 2006, 6:30pm, at John Boisen’s home. General Members Meeting: August 6, 2006

Bill Putren, reclused himself as a Board Member, and appeared before the Board as a homeowner: requested approval to place more beach sand on the current sandy area. He agreed not to allow any to enter the water. 

The Board voted their approval along the described project. Bill was requested to send a letter to the Secretary, detailing the intended project, and would receive an approval letter.

New Policy: The Board voted unanimously on a new policy for members expressing concerns:

All concerns must be put in writing, signed and dated by the Member with that concern.

The Member expressing the concern will put their proposed solutions in the letter, ie, what are their objectives, and how would they solve it.

Letter must be sent to the President or Secretary for placement on the agenda for the next Board meeting.

All Members affected will be given copies of the letter of concern, so they may respond, and all parties will be invited to the next Board meeting.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Kidd Island Bay Homeowners Meeting

Date: 6-7-2008

Time: 0900

Place: Fred Millers Shop

Members Present

John Boisen

Fred Miller

Jim Ruyf

Neal Schaefer

Don Sharp

Chad Solsvik

Agenda

Revised road and beach policy submitted by Fred Miller.

Motion to accept last two meetings without 30 days notice. Passed 6-0.

Treasurers report, will contact Tim Ball at later date.

State certificate, will contact Tim Ball at later date.

Todd Walker piling, voted 6-0 to draft letter.

Mowing – if hired by association –  can only be done by insured business.

Walkway, Fred Miller will obtain bid.

Annual meeting set for Aug. 2^nd, will send letters and E-mail to members.

Kidd Island Kidds will be hired to send out mailings.

Don Sharp will make Costco run for hamburgers and hot dogs.  

Next meeting set for 7-12-2008, at Fred Millers shop.

Kidd Island Bay Home Owners Meeting

Date: 5-3-2008

Time: 1100

Place: Fred Millers Shop

Members Present

John Boisen

Tim Ball

Fred Miller

Jim Ruyf

Don Sharp

Chad Solsvik

Agenda

Elect New President following Bill Putrens resignation.

    John Boisen was nominated and unanimously voted in as president.

Treasurers Report

     Tim Ball reports that KIBH has $3,583.93 in the checking account.

     The remaining balance on the Paving loan at Panhandle bank is $9,957.83.

     The accrued interest as of 05-01-2008 is $487.80, to date 31 lots have paid in full.

     KIBH currently has one lot with assoc. dues unpaid and 4 lots unpaid paving. 

     Tim Ball also reported KIBH has moved its checking from Wells Fargo to 

     Panhandle State Bank. A motion was made to submit and extra $2,000 to 

     the paving loan and was passed by a vote of 5 to 1. 

Status of KIBH state certification.

           Fred Miller suggested checking on the certification and making an extra

           Copy to place with the minutes. Tim Ball agreed to contact Bill Putren for the                        

            paper work.

Todd Walker Dock Piling (or lack there of)

            Don Sharp attempted to talk to Mr. Walker to resolve this issue, at the time

            of the meeting no resolution has been reached. 

            Todd Walker requested $400.00 for replacement, the discussion was 

            tabled because the dock was not in his name, which gave him no standing.

Revised Rules for Boisen road and the beach front.

                        Submitted by Fred Miller, agreed to increase bond to protect the road from $5,000

                        to $10,000 and to fix a typo in the rules. Motion was made and carried by a vote

                        of 6 to 0. It was suggested that once the revised rules are completed a set of

                        these rules should be sent to all lot owners so they are informed of the policies.

                        The lot owners who rent out cabins can inform renters and leave a copy for them.

Speed Bumps.

                        Agreed to table due to cost and chance water could leak thru and damage the road.

Beach mowing and picnic tables.

                         Agreed to table mowing and price out extra picnic tables.

Walk ways 

       Board agreed to look at steep walkway along Bill Putrens and look for solutions. 

Fred Millers new garage.

                         Request to suspend 25’ set back easement from association Boisen road right of way

                          passed 6 to 0 as pending engineering plans. This will allow Mr. Miller to build a

                          garage on his property right up to the association’s road right of way. This is 

                          similar to permission given to Tom Beaton for his garage.

            Next meeting will be Saturday June 7^th, 2008 at 0900 in Fred Millers shop