KIBHA

June 30, 2007

KIBHA Board Meeting

Fred Miller’s home

Members Present:  Chad, Don, Russ, Fred, John, Jim

Absent: Bill and Neal

Revue of the current financial status of the association.  Kendrick’s home sold and the association collected back dues and late fees of $150.  Only one lot remains unpaid for 2006-07 dues.

Discussion was held on what to do with Boisen loop road.  The original contractor was not capable of doing a quality job and withdrew his bid.  Fred did extensive work with two road contractors and one paving company.  They all agreed that the road was in poor shape and would need extensive grading to get rid on rocks and establish a proper grade for water run off.  The board decided to present and vote on the road proposals at the general meeting.  The five proposals will go out with the invitation to annual general meeting. The lots on Vanilla court that do not border Boisen loop road will not be included in the cost of the road proposals.

Chad reported on dust control.  He has contacted dust control contractors.   It was decided to try one coat after the 4^th of July.  Another application may be needed in late August.  This will depend on the status of the first application and the results of the vote on the road proposals.

Don gave an update on the dock situation.  He is processing all current requests with the DOL and will have a report at the general meeting.

Bill and Neal will purchase hot dogs, hamburgers, plates and condiments for the general meeting.

Meeting adjourned

Next meeting is General Meeting on Saturday, Aug. 4.  

KIBHA Board Meeting

May 29, 2007

Fred Millers home

Members present:  Fred Miller, John Boisen, Jim Ruff, Chad Solsvik, and Neal Schaefer

Members absent:  Russ Niles, Don Sharpe, Bill Putren

Minutes of previous meeting approved.

Treasures report:  No change since last meeting.  Neal will update financials on web site.

Road Report:  Fred and Chad have had conversations with the contractor about the road work.  After much discussion and contacting other road contractors it was determined that road work suggested by first contractor were not accurate and would not fix the road.  Therefore, it was determined to not hire the contractor to grade and gravel the road this year.  The board voted to withdraw the motion to proceed with this contractor.  All were in favor.

The board approved the application of a dust control treatment at a cost of $1,200.  Chad will contact contractor and have this done after  the 4^th of July.  

Fred Miller reported that he had two road contractors come out and measure the road and give him their ideas on what should be done with the road.  The road has not been worked on in about 6 years.  Contractor’s recommendations:

Grade and gravel the road.  Slight slope on road toward the lake. Put two inches of gravel on the road and roll in.  Grade and slope area by pot holes.   This would cost around $8,000 for initial year.  Then in years two and three grade and gravel at a cost of approx. $2,000 and again in year 4 do a grade, gravel and rolls for $8,000.  Dust control will still be a problem.

Pave the road.  The cost of paving the road would be around $18,000.  Contractor would be available to do individual driveways if lot owners wanted to contract with him for this work.  It would be at a reduced rate since his men and equipment would be on site.

Paving the road would cost each lot approximately $300.  $18,000 divided by 61 lots.  The board has talked with a bank and they would be willing to provide financing if needed by individual lot owners.

Board agreed that road options should be presented to members a general meeting to gather members input.

Next Meeting:  June 30, 6:30 at Fred Millers home

KIBHA Board Meeting

April 28, 2007

12:30 PM.  

Fred Miller’s Home

Present:  Fred Miller, John Boisen, Don Sharpe, Chad Solsvick, Jim Ruff, Bill Puten

Absent: Russ Niles, Neal Schaefer

Guest:  Tim Moss

Minutes of Previous meeting were approved as submitted;

Treasurer’s report:  $3280.33 in the bank.  We expended $36 for sand barrels, $20 to have a walkway cleared and $18 for postage.  Kendrick’s home sold and we received past due dues and late fees of $150.  This money will be put into the reserve fund.

Road Report:  Chad received a estimate $2,341 to repair the road.  This would take care of the two areas where the pot holes are located and cover the remainder of the road in basalt gravel.  Board voted 5 to 1 to have Chad contact the contractor and proceed.

The road right away that is owed by the association was discussed.  In the future we may be held to standards for our road.  It was proposed that we adopt a road standard that would have a 20 foot road with 8 to 10 feet of shoulder space.  Discussion on current driveways and structures that are on association road right of way were discussed.  Need to bring up at the General meeting to inform members of the current right of way and gather ideas on how to address this issue.

Road Signs have been installed.  They look great.

Sand barrels have been installed to provide traction sand for the hills during winter months.

Disbursement procedures:  Checks for expenses will be reviewed by Fred and written by Bill.  Members seeking reimbursement for board approved expenditures must have a bill that totals more than $10 in order to receive a reimbursement check.

Next meeting:   May 29, 6:30 PM Fred Millers home

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: November 7, 2005

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         John Boisen

Fred Miller

Jim Ruyf

Bill Putren

Chad Solsvik

Neal Schaefer

Don Sharp

Board Members Absent:

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Russ Niles was appointed custodian of the General Members list, and will 

update as homes change ownership, and will update the Board with current lists, as required.

The minutes of the last General Meeting, and notice of special assessment will be mailed out together.

Neal Schaefer volunteered to mail out, and the Board voted to pay his expenses.

The Board reviewed the special assessment voted on by the General Members at their last meeting: If all goes good with the budget, we could end up with a slight surplus.

The Board voted to refund any excess back to the members next summer.

Boisen Road Policy:

 Road Repair resulting from new lot owners construction.

The Board felt it was unfair for the General Members as a whole, who are tasked with maintaining the road, to have to re-repair as a result of one lot owner’s project.

That lot owner should pay for the restoration of the road, and not the General Members.

Jim Ruyf made a motion, and was seconded by Neal Schaefer for the following policy.

Construction that affects the condition of the road by any homeowner’s contractor:

     A. It will be the responsibility of that homeowner to have the road repaired to     

          original condition within 30 days upon completion of the construction project

 B. Homeowner to insure that during the construction, the road is kept in good    

      condition for the other members.

C. The homeowner’s failure to repair the road: The Association will make the   

      necessary repairs, and bill the homeowner.

Allocation of Boisen Road maintenance expense to the General Members. The 

Board discussed that Members living on Vanilla Court, a private road should not be charged with Boisen Road. There was general agreement with that concept, and the Board will develop a cost allocation procedure before next summer.

Alterations to Association common property: Board voted to adopt the  following Policy:

To insure any alteration by any Member to any of the named assets benefit the General Members as a whole, the following policy is effective this date:

Any person/lot owner wishing to effect modifications to the above named assets of the Association, prior to said modification, must submit to the Board of Directors, ad complete description of intended alteration, and include a description as to how it will benefit the General Members as a whole.

Obtain written approval from the Board before proceeding with the intended modification. 

The next Board meeting has been schedule for April 2006.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Kidd Island Bay Home Owners Association

Board Meeting

Date: 11-03-2007

Place: Fred Millers cabin

Time: 0900

Memebers Present

Bill Putren

Tim Ball

Don Sharp

Fred Miller

Neal Schaffer

Members not present

Chad Solsvik

John Boisen

Jim Ruyf

Russ Niles

Agenda

1. 2007-2008 Budget

    A decrease in road budget of $2000.00, no new expenses or dues changes.

    The budget is accepted by all members in attendance. Details of  bank balances

    and updated figures will be sent to all board members for final approval.

Bank account and P.O. box

Fed Miller proposes moving the p.o. box to a more convienient location; no motion brought to the table.

Panhandle State Bank requests our business in light of recent loan for paving.

A motion made by Don Sharp to move the KIBH account was seconded and all  voted in favor. Tim Ball will move the account.

Plowing

Fred confirms that Ben Kircher will continue to perform Boisen loop plowing and the bill will be divided up by those who live here year round and are directly boarding Boisen loop.

Agenda Cont’d

Treasurers report

Tim reports the bank balance and also reports dues for 5 lots remain unpaid,

Allen lot #33–Baechler lot #1—Bennett lot #2—Mcfarland upper lot #14

Nevin lot #29. Time agrees to continue collection efforts; which will include further mailings and application of late fees.

Overpayments

Kedrick, Devin overpaid by an amount of $135.00, efforts to locate have been unsuccessful. Money order will be deposited and noted in ledger.

Road Paving and Policy

Final cost of the road was $19,073.00, paid by check from PSB loan. The loan is a 4 year note. Fred had Andersen CPA review and calculate payments.

Cash payout by 12/31/2007 will be $224.00 per lot. 

Annual payments will be $74.00 per lot for 4 years. (proceeding payments to be calculated on balance).

KIBH will contribute $2000.00 per year, first payment will be asap. A notice will be sent out to the 48 lot owners, with payment options, Fred drafted the form and Neal and his family will put the mailing together. 

Motion made and passed to make the annual road payments due on 8/05/2008, the same as the dues. 

Fred proposes updating the road/beach policy and sending  a letter to the owners who rent out their residences. After discussion the board decided to table the manner until a further date.

Dock

Don reports he cut down a seemingly useless piling this past spring. Mr. Walker complained and the board agrees to have the piling replaced. Bill and Tim will contact Mr. Walker and arrange details of replacement, and update permits.

Tim Moss requests board to apply for a permit for his dock, which is proposed to be a T-shape, 50 feet long and with a 50 foot “T” at the end. Don will work on the application and aquire exact measurements.

Motion to adjourn made at 1055 by Tim and seconded, next meeting to be scheduled next year. 

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: October 6, 2005

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         John Boisen

Fred Miller

Jim Ruyf

Bill Putren

Chad Solsvik

Neal Schaefer

Board Members Absent:

Din Sharp

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Late Letters to be sent to past due Members:

Chad identified two: Barrows and Moss.

Fred to send a letter to Mr. Barrows, and Chad to call Mr. Moss.

Savings Bank Account: Board voted to close this account and either transfer it 

to a money market account or to our regular checking account. The saving account is costing us more in service fees than we are receiving in interest.

    Task to be completed before the next Board Meeting.

New docks: We need a written procedure encompassing the directions from our attorney and The Dept of Lands for new dock applications. Fred to prepare for the next Board Meeting.

Letter to all Members regarding the special assessment voted by the Members at the last General Meeting. Fred to prepare for the next Board Meeting.

Alterations to Association common property: Board voted to prepare a policy regarding this issue with a target for completion: next Board meeting.

Road Repair resulting from new home construction.

The Board felt it was unfair for the General Members as a whole, who are tasked with maintaining the road, to have to re-repair as a result of one lot owner’s project.

That lot owner should pay for the restoration of the road, and not the General Members.

A policy will be developed for discussion at the next Board meeting. 

8. Next Board meeting is scheduled for early November. 

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Revised: 09/24/11

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: September 10, 2011

Place: Kidd Island Bay

Board Members Present:

         John Boisen

         Fred Miller

Jim Ruyf

Judy Bauer

Tim Ball

Don Sharp

Neal Schaefer

Agenda:

Approve the election of the following slate of officers:

John Boisen, President

Fred M. Miller, Secretary

Judy Bauer, Treasurer

Results: All seven members voted in favor.

Authorize the acceptance of the bid from Nolan Tree Service to remove dead trees, and trim back over-growth along Boisen Loop Re. His bid: $600.00

Results: All members voted unanimously in favor.

Authorize Secretary to send Ernie Silva a letter requiring him to remove his driveway which intrudes on Boisen Rd. and the right-of-way.

If he fails to remove, the Association will remove at his expense.

Results: all 7 members voted. Six were in favor, and one voted no.

Authorize, Secretary to accept $1600.00 bid from Joe Hall Paving to repair 

Boisen Road.

Results: All 7 voted in favor.

There being no further business, the meeting was adjourned.

Fred M. Miller

  Secretary

Board of Directors

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Kidd Island Bay Home Owners Association

Board Meeting immediately following the Annual General Members Meeting

Date: August 4th 2007

Time: 1:00pm

Place: Beach front

Members Present

       John Boisen

       Fred Miller

       Don Sharp

       Russ Niles

       Jim Ruyf

       Neal Schaefer

       Bill Putren

       Chad Solsvik

Nomination of Officers

   1. John Boisen stepped down as president but would remain on the board.

   2. Fred Miller stepped down as secretary but would remain on the board.

   3. Bill Putren was nominated by chad Solsvik for president and was seconded.

   4. Chad Solsvik was nominated by Bill Putren for secretary and was seconded.

   5. Tim Ball was asked to join the board as treasurer and was seconded.

   6. All candidates were approved and meeting was adjourned.

List of Board Members

  Bill Putren       President 4209      Boisen Loop Rd. Cda Id. 83814

  Tim Ball          Treasurer              Boisen Loop Rd. Cda Id. 83814

  Chad Solsvik    Secretary              4455   Boisen Loop Rd. Cda Id. 83814

  John Boisen    Board member       14857  Dunbar Lane Mt. Vernon Wa. 98273

  Jim Ruyf         Board member       1711 Kidd Is. Bay Rd. Cda Id. 83814

  Russ Niles       Board member       966 Schoolhouse Rd. Ramona Ca. 92065 

  Neal Schaefer Board member       1563 W. Kidd Is. Road Cda Id. 83814

  Don Sharpe    Board member       3501 W. Lincoln Rd. Spokane Wa 99208 

                                                  Chad Solsvik

                                                    Secretary

                                               Board of Directors 

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: August 6, 2005

Time: 3:00PM

Place: John Boisen’s Home

Board Members Present:

John Boisen

Fred Miller

Don Sharp

Jim Ruyf

Bill Putren

Board Members Absent:

Neal Schaefer

 Russ Niles

Chad Solsvik

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Election of New Officers. Motion made by Jim Ruyf, and seconded by Don Sharp: re-elect all officers. Vote was unanimous in favor of the motion.

Don Sharp and Fred Miller discussed the forthcoming meeting with the 

Idaho Department of Lands. 

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: August 5, 2006

Time: 12:30PM

Place: Site of General Member’s Meeting

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Chad Solsvik

John Boisen

Russ Niles

Board Members Absent: None

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

The Board elected the same officers as 2005.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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