KIBHA

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: July 14, 2005

Time: 7:00PM

Place: John Boisen’s Home

Board Members Present:

Chad Solsvik

John Boisen

Fred Miller

Don Sharp

Russ Niles

Jim Ruyf

Board Members Absent:

 Bill Putren

Neal Schaefer

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Forthcoming General Members Meeting.

Agenda – Board discussed the major items

Meeting Place – same as last year

Social Hour: Bill Putren volunteered to be in charge of the food, and Neal Schaefer will assist him. The women attending will be encouraged to bring potluck additions.

Time: Same as last year

John has sent out a letter to all members.

Treasurer’s Report: Chad reported on those who have not paid their dues. Member’s dues are due and payable before the start of the annual General Members meeting, the 1^st Saturday of August of each year.

Many more members have paid their dues than in previous years.

The legal cost to defend the Association against the claim we are not valid, and the dock issue, has cost us approximately $8,500. We have paid $2,000 to Mr. Reed, and the Board voted to authorize the Treasurer to pay out another $1,000 to Mr. Reed.

It appears that we will have to pass a special assessment at the next General Meeting.

Mr. Reed will file a claim against those who have caused us legal damage, and upon receipt, those monies would be refunded back to the residents.

Members Past Due:

Mr. Reed, attorney, will work on contingency in the pursuit of the legal expense in the collections of the past due amounts.

Signs designating the common beachfront: We have received complaints from residents on the south end of the Association, that non-members were using the beach and causing a disturbance.

The Sheriff has requested that our area be designated, so they can enforce the no-trespassing law.

John Boisen to obtain two signs from Ben Kircher and Jim Ruyf volunteered to install inside the fence.

Format for the General Members Meeting: Last year, complaints were received by the members in good standing, that those person who have not paid their dues, unduly dominated the meeting, and did not allow fair discussion among those who had paid their dues.

A motion from Chad, seconded by Don on the following: Persons wishing to address the General Members on an item not on the agenda – time will be provided for at the end of the meeting.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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July 12, 2008

KIBHA Board Meeting

Fred Miller’s home

Time: 9:00am

Members Present

Russ Niles

John Boisen

Jim Ruyf

Don Sharp

Fred Miller

Absent: Bill Putren, Neal Schaefer, and Tim Ball

Reading of the last minutes of the Meeting:

A motion by Jim to waive the reading, seconded by Russ, and the majority voted to waive the reading of the minutes of the last meeting.

Walker Piling:

Fred Miller, the Board Legal Officer reported on his progress. He contacted our insurance carrier to determine if there was any coverage. There is, and State Farm has opened up a claim. They will pay the claim, and requested that we do not become involved with this process, as it would delay the resolution.

Fred stated he would need Board approval to proceed with the carrier, or the Board could resolve directly with Walker. 

Don motion, Jim seconded it, and the majority voted to turn the issue over to State Farm to settle this claim. The vote was taken, and the motion passed, unanimously.

2. Treasures Report:

    Tim Ball, although absent, had e-mailed a detailed report, which was presented to the Board.

     We have $1,793 in our bank account.

     Paving Loan: There are 10 lots, selected the payment plan.    Past due: 2 members, representing 5 lots are past due for membership dues, and one owes for the road loan.

Don Sharp made a motion approving sending the letter, Jim seconded.

The Board voted unamissously, to send both past due members, a certified letter, detailing the legal consequesenes.

3. North Walkway: 

    Don made a motion, Jim seconded it.

   The Board voted unanimously, to approve a quoted from Andy Roan Contractors for $1,300, to repair the area: additional concrete block steps, two foot high block wall on the side of the path, which slants to the right, followed by gravel.

4. General Members Meeting in August:

    Don Sharp offered to buy the food and refreshments.

   The agenda was reviewed:

   The Board discussed the number of rental homes, and the costs to the other members.

   The Board voted to include a recommendation, that rentals dues be increased to cover the       costs to the rest of the members.

Mailings have been sent out by Neal Schaefer to all members.

5. The Sectary’s position is open.

 Don made a motion, seconded by Jim, to appoint Fred Miller as Acting Secretary. 

 The Board voted Fred Miller as acting Secretary until the General Meeting. 

Lot Owner Request:

John Boisen reclused himself, as a Board Member, and re-entered the meeting as a lot owner with a request: To have a family function exceeding 10 guests on Labor Day. Fred made a motion to approve, seconded by Don, to approve the request. The Board voted unanimously to approve the request.

There being no other matters on the agenda, a motion was made to adjourn the meeting, a second, and a vote on the motion was unanimous.

Fred M. Miller

Acting Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: July 2, 2011

Time: 10:00an

Place: Fred Miller’s Workshop

Board Members Present:

         John Boisen

         Fred Miller

Jim Ruyf

Judy Bauer

Tim Ball

Board Members Absent: 

Neal Schaefer

Don Sharp

Agenda

Treasurers Report: Tim Ball, assisted by Judy Bauer, reported the bank balance: $3,645.89 

Past due: $308.00 – road payment

There are no delinquent dues. 

This is good progress with the low past-due.

Road Repair: Fred Miller gave his report on the road damage:  Basically, no change from the last Board meeting. The members voted in favor of authorizing Fred to contract with the blacktop company for a sum not to exceed $1,500.00.

Sandy Beaches: The Board discussed the approximate costs, and the problem of getting sand down to the beachfront. 

We will propose to the General Members at the August meeting to find out the interest level.

The real problem is getting a truck down there. A 

Suggestion was made, that we determine the interest level, and let the 

Homeowners put in the sand, and we will reimburse them.

Picnic Tables:  Judy Bauer performed research of the internet, which resulted in some great prices Vs the local stores. 

\We had lost one table to the flood. The Board authorized her to purchase one for the General Members meeting in August, and the members can decide if they want more tables.

There being no further business, a motion was made, and a vote taken to adjourn the meeting. 

Fred M. Miller

  Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: June 15, 2006

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Chad Solsvik

John Boisen

Board Members Absent:

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

John, Acting Treasurer gave a report.

Past Due 

Tim Ball = $100

Keenan = $100

Kendrick  = $685 – we are pursuing with a lien.

Pulis        = $100

Bank Account = $881.58

Reported on new procedures for the check register – to more accurately reflect members, lot numbers, dollars received with the dates and check numbers for future traceability.

Future bills will be sent out in a timely manner, which will improve collections, and cash flow.

Don Sharp gave his report as Dock Master:

met with June Berquest on here dock requirements, and awaiting her decision.

Has a complete handle on all current and proposed docks.

Working on a new permit for a name change to correct errors of years ago for the dock owned by Ruyf, Simpson, Carter, and Fernandez.

Fred Miller reported on the Tom Beaton matter involving the proposed new 

garage and our approval of an easement

Boisen Road work: due to the higher than expected legal fees, there are not the dollars to complete the road at this time.

The Board voted to volunteer Board Members time to repair potholes until next year, when we will have the money to grade the road. 

Jim Ruyf to meet with Fire Dept. – to determine the width of road they require to provide fire protection. Upon receiving information, Jim will present to the Board, who will determine if currently parked vehicles present a fire hazard.

The next Board meeting has been scheduled for August 3, 2006, 6:30pm, at John Boisen’s home. General Members Meeting: August 6, 2006

Bill Putren, reclused himself as a Board Member, and appeared before the Board as a homeowner: requested approval to place more beach sand on the current sandy area. He agreed not to allow any to enter the water. 

The Board voted their approval along the described project. Bill was requested to send a letter to the Secretary, detailing the intended project, and would receive an approval letter.

New Policy: The Board voted unanimously on a new policy for members expressing concerns:

All concerns must be put in writing, signed and dated by the Member with that concern.

The Member expressing the concern will put their proposed solutions in the letter, ie, what are their objectives, and how would they solve it.

Letter must be sent to the President or Secretary for placement on the agenda for the next Board meeting.

All Members affected will be given copies of the letter of concern, so they may respond, and all parties will be invited to the next Board meeting.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Kidd Island Bay Homeowners Meeting

Date: 6-7-2008

Time: 0900

Place: Fred Millers Shop

Members Present

John Boisen

Fred Miller

Jim Ruyf

Neal Schaefer

Don Sharp

Chad Solsvik

Agenda

Revised road and beach policy submitted by Fred Miller.

Motion to accept last two meetings without 30 days notice. Passed 6-0.

Treasurers report, will contact Tim Ball at later date.

State certificate, will contact Tim Ball at later date.

Todd Walker piling, voted 6-0 to draft letter.

Mowing – if hired by association –  can only be done by insured business.

Walkway, Fred Miller will obtain bid.

Annual meeting set for Aug. 2^nd, will send letters and E-mail to members.

Kidd Island Kidds will be hired to send out mailings.

Don Sharp will make Costco run for hamburgers and hot dogs.  

Next meeting set for 7-12-2008, at Fred Millers shop.

Kidd Island Bay Home Owners Meeting

Date: 5-3-2008

Time: 1100

Place: Fred Millers Shop

Members Present

John Boisen

Tim Ball

Fred Miller

Jim Ruyf

Don Sharp

Chad Solsvik

Agenda

Elect New President following Bill Putrens resignation.

    John Boisen was nominated and unanimously voted in as president.

Treasurers Report

     Tim Ball reports that KIBH has $3,583.93 in the checking account.

     The remaining balance on the Paving loan at Panhandle bank is $9,957.83.

     The accrued interest as of 05-01-2008 is $487.80, to date 31 lots have paid in full.

     KIBH currently has one lot with assoc. dues unpaid and 4 lots unpaid paving. 

     Tim Ball also reported KIBH has moved its checking from Wells Fargo to 

     Panhandle State Bank. A motion was made to submit and extra $2,000 to 

     the paving loan and was passed by a vote of 5 to 1. 

Status of KIBH state certification.

           Fred Miller suggested checking on the certification and making an extra

           Copy to place with the minutes. Tim Ball agreed to contact Bill Putren for the                        

            paper work.

Todd Walker Dock Piling (or lack there of)

            Don Sharp attempted to talk to Mr. Walker to resolve this issue, at the time

            of the meeting no resolution has been reached. 

            Todd Walker requested $400.00 for replacement, the discussion was 

            tabled because the dock was not in his name, which gave him no standing.

Revised Rules for Boisen road and the beach front.

                        Submitted by Fred Miller, agreed to increase bond to protect the road from $5,000

                        to $10,000 and to fix a typo in the rules. Motion was made and carried by a vote

                        of 6 to 0. It was suggested that once the revised rules are completed a set of

                        these rules should be sent to all lot owners so they are informed of the policies.

                        The lot owners who rent out cabins can inform renters and leave a copy for them.

Speed Bumps.

                        Agreed to table due to cost and chance water could leak thru and damage the road.

Beach mowing and picnic tables.

                         Agreed to table mowing and price out extra picnic tables.

Walk ways 

       Board agreed to look at steep walkway along Bill Putrens and look for solutions. 

Fred Millers new garage.

                         Request to suspend 25’ set back easement from association Boisen road right of way

                          passed 6 to 0 as pending engineering plans. This will allow Mr. Miller to build a

                          garage on his property right up to the association’s road right of way. This is 

                          similar to permission given to Tom Beaton for his garage.

            Next meeting will be Saturday June 7^th, 2008 at 0900 in Fred Millers shop

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: April 30, 2006

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Chad Solsvik

John Boisen

Board Members Absent:

Russ Niles

Neal Schaefer

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Don Sharp made his report as Dock Master: Dock #1 contains 6 lots instead of 4. June Berquest and Toni Beck represented that dock at this meeting.

Don Sharp gave a presentation as to how, chronologically, this occurred over the past several years, as lot owners acquired additional lots, and thought they were added to the dock – it was quite innocent, however, 6 boats will not fit on that dock.

The Board voted to table this issue until the next Board meeting, and allow the dock owners to explore the various alternatives.

Everyone appeared satisfied that progress had been made, and wanted more time to explore the solutions. 

Fred Miller reported on the Tom Beaton matter involving the proposed new 

garage and our approval of an easement.

4. John Boisen gave a financial report.

Road work: due to the higher than expected legal fees, there are not the dollars to complete the road at this time.

The Board voted to table any discussions on Boisen Road repair until there were sufficient monies in the bank to complete this project.

The Board voted to grant those residents residing on Vanilla Court, a $15.00 dollar credit on next years dues. The credit was their share of Boisen Read repair on which they do not use. However, there is a strong feeling that Boisen Road is an Association asset, and should be charged to all members.

We will propose this to the General Members at their next meeting.

The next Board meeting has been scheduled for June 15, 2006, 6:30pm, at John Boisen’s home.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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SPECIAL Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: March 9, 2006

Time: 6:30PM

Place: Fred Miller’s Office

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Don Sharp

Board Members Absent:

Russ Niles

John Boisen

Neal Schaefer

Chad Solsvik

Guests:

June Berquest, Member

Toni Beck, Member

Tom Beaton, Member

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Tom Beaton’s request for variances/easements on proposed new garage.

The Member’s request was two-fold: (1) To build his garage to the property line between his and the Association’s, and (2) for an easement of our property for his driveway.

    Currently, his driveway and retaining wall is on our property, and an easement 

would preclude future expansion of the Boisen Loop Road.

The County Building Department required a letter form the Association, 

approving the above, prior to issuance of a building permit.

The Board reviewed all of the site drawings, and reached the following 

decision:

Approved his building the garage to the property line. It would not hinder future road expansion, as this area would serve as a shoulder to the road.

The Board was opposed to issuance of an easement to the requested area for two reasons: First, it would have could have precluded future road expansion; secondly, the Board does not have authority to give away Association property or to purchase property on behalf of the Association, only the General Members have that authority. We, the Board would have to await the General Member’s Annual Meeting in August or do a mail-out to all Members. This would have been expensive, and since building time was a factor, we decided not to grant the easement.

The Board did vote unanimously to grant Mr. Beaton the right to use the property until such time as we might need the property for road enlargement.

Mr. Beaton agreed to this stipulation.

This was a good solution for all parties involved.

Dock #1 contains 6 lots instead of 4. June Berquest and Toni Beck represented that dock at this meeting.

Don Sharp gave a presentation as to how, chronologically, this occurred over the past several years, as lot owners acquired additional lots, and thought they were added to the dock – it was quite innocent, however, 6 boats will not fit on that dock.

June and Toni added their input, and the Board explored some possible alternatives, which would require some thought process from the dock owners involved.

The Board voted to table this issue until the next Board meeting, and allow the dock owners to explore the various alternatives.

Everyone appeared satisfied that progress had been made, and wanted more time to explore the solutions.

The next Board meeting has been schedule for April  28, 2006.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: February 10, 2007

Time: 12:30PM

Place: Fred Miller’s Home

Board Members Present:

         Fred Miller

Jim Ruyf

Bill Putren

Chad Solsvik

John Boisen

Board Members Absent: None

Russ Niles

Don Sharp

Neal Schaefer

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Treasury: President John Boisen reported $3,354.05 in our bank account, which includes paying out the following budget items. These amounts will be posted on the web site and will contain two columns: amount budgeted and amounts spent. This will make it easier for the Members to track our finances. 

Bill Putren reported he had paid the insurance of $510.00; we budgeted $600.00.

Bill purchased new road signs for $392.00.

C. Web Site annual fee: we budgeted $170.00, actual cost = $160.80.

Road Signs: Bill Putren will have installed by May 2007. These will reflect the 

new speed limit of 10mph, children present and the parking policy.

Past Due: We have just two members past due, and we will hold off on small  

claims suit until summer; both homes are for sales, and the title company will insure we are paid before the sales closes and title passes.

The Parking Policy was reviewed, and everyone agreed it has been a success.

We wish to thank all of our members for their participation and cooperation on this matter. The person plowing the road for snow reports his job is both easier and safer.

     We have already had one emergency, requiring an ambulance at night during 

    winter conditions, and it was very helpful to have the street cleared.

6.Communication: while the Web Site has been well received, and a large number 

   of people are using it to find out what is happening with their 

   Association, it has become pretty much a one way street. We can not  

   communicate with the General Members, because we have received only a   

   small number of e-mail addresses.

   Therefore, we will have to continue spending the money for mail –outs – a waste 
    of the residents money, which could be devoted to more productive uses.

Dock Report: Don Sharp, Dock Master, had sent to the Board members, a summary of his activities in that area. 

He is working with members who have had a dock concern and is working to solve these concerns

He then met with Fred Miller prior to his going out-of –town, to update on the latest events. Fred Miller reported Don’s work in the meeting.

There were no questions, and everyone was well satisfied with the progress.

     Don has established a nice working relationship with the Dept. of Lands and 

     has spend many hour updating their records and those of the Association to   

     insure all lots have dock space.

    At the requests of our Members, Don has been able to make many changes in 

    the dock assignments that are a benefit to those Members, while keeping within  

    the guidelines of the court order governing dock issuance, and the IDL.

Road Maintenance: There were discussions on two issues: winter and summer.

Winter: Chad suggested, and seconded by Bill Putren, that we have 2-3 plastic garbage cans filled with sand for traction, so residents could apply it to the icy road – it doesn’t take much to gain traction of the slopes.

The consenus was this was a good idea, and the members voted for the Association to purchase the 3 cans and place them on the shoulder of Boisen Loop Rd. – Chad and Bill volunteered to keep full of sand. A great idea and service to our Members.

Summer – Road Maintenance: John suggested we obtain a professional’s recommendation on what needs to be done to the road to maintain it and fix the potholes in the road. Following which, we will contact road contractors the road, and obtain three (3) bids – to include dust control.

The Board voted to authorize Chad to spend a seasonable sum for consultation, and obtain the bids.

The Board discussed the Member’s need for boat trailer parking, and good ideas were presented. We will firm up recommendations to be presented at the next General Member’s meeting for their review and decision.

10.Next Board meeting: Saturday, April 20, 2007, 12:30pm at Fred Miller’s home.   

    The agenda will include adding new Board Members, who can 

actively participate and contribute.

There being no further business, a motion was made, seconded, 

          and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

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Kidd Island Bay Home Owners Association

General Members Meeting

Date: August 3, 2013

Time: 11:30 a.m.

Place: Beach – North Walkway

Members Present

Name Lot/Lots #

Tim & Magee Moss 27 & 28

Don Sharp 35

Tim Ball 22

Rick Littlejohn 23

Judy Bauer 24

Chad & Heather Solsvik 25 & 26

Denise Schumacher 7 & 8

Karen Couture U5

Russ & Ruby Niles 17, 18 & 19

Karen & Barry Still 32

There were 14 Members present.

There were 8 proxies received, representing 10 lots.

Tim Moss, President, opened the meeting by welcoming everyone.

Treasurer’s Report:  Judy Bauer reported the current bank balance to be $6,835.46.  All invoices have been paid and all members are current with their annual dues.

Dock Report: Don Sharp reported that the name change on the dock for Lot #2 is still unresolved because the homeowner has not paid the $50 transfer fee.  The Board, in a July meeting, voted to pay the Dept of Lands the transfer fee and to add the $50 to the homeowner’s next annual dues bill.  Katherine Couture asked to have Don review her dock ownership and make the name change. The current dock assignment sheet is on the web @ HYPERLINK “http://www.kibha.org”www.kibha.org.

Old Business:  New sand was added to both beaches.  Per the County, we are not allowed to make new beaches or add new sand to any areas other than the 2 beaches currently being maintained.  In addition, the Board purchased 2 more picnic tables – 1 for the grass area in front of the homes on Vanilla Court and 1 for the area beginning with the homes on the south end of Boisen Loop. We now currently own 3 picnic tables. Mr. Still asked for an update on the bay dredging. It was reported that with the collapse of the economy, all plans have been dropped. In the past 25 years, this has been attempted 3 times.

New Business:

Tim Moss reported that he would like to add a section on our website to allow homeowners to ask questions and submit recommendations.  He is also planning on adding everyone’s emails.

The Board solicited bids to repair Boisen Loop at the north end of the road where a large section of asphalt has broken off.  Two bids were received and the lowest from Affordable Asphalt was selected.  In addition, since it’s been 4 years since Boisen Loop and Vanilla Court were asphalted, the Board solicited bids to seal coat the roads. A motion was made seconded and passed unanimously to include Vanilla Court in the seal coating.  The lowest bid from Asphalt Seal Maintenance was accepted to seal all the cracks with hot rubber and then seal-coat the roads.  Tim Moss and Don Sharp prepared the roads for sealing by trimming all the weeks along the road, killing all the weeds with weed killer and bleaching the moss.

Tim Moss reported that we are in need of a more permanent barbecue to be used by the homeowners and also at the annual membership meeting.  Currently, the Boisens are allowing us to use their gas grill, but someone has to carry it down to the beach front.  Chad Solsvik offered to bring a small portable one to next year’s meeting, but this may be too small to cook for over 25 people at a time. At the end of the discussion, it was determined that, for various reasons, a permanent barbecue on the beach front was not feasible and storing a portable one was not practical. 

Tim Moss brought up the subject of problems with guests of homeowners using the community beach front. There was recently a problem with renters using one of the beaches and damaging another homeowner’s dock. We were reminded that the docks are privately owned and other homeowners need to be respectful of this fact and educate their guest/renters. 

Tim reported that on July 4^th weekend, the holding tank for the Putrens overflowed. The sewer dept determined that there was a break where the outflow met the main line, so all the sewer from homes north of the Putrens was flowing into their tank.  After 4 days of pumping and digging, the repair was complete and the sewer dept absorbed the cost.  However, a large patch of the waterfront grass was damaged.  A motion was made seconded and carried to reimburse the Putrens to reseed the area

Selection of the Board of Directors:

A motion was made to re-elect the current Board of Directors. It was seconded and the vote was unanimous.

There being no further business at the General Members Meeting, a motion was made, seconded and the members voted unanimously to adjourn.

Respectfully submitted,

Tim Ball

Secretary, KIBHA