KIBHA

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date:   July 24, 2016

Time:  7:30 pm

Place: Tim Moss’s home

Board Members present:

    Tim Moss, President

    Don Sharp, Vice President

    Tim Ball, Secretary

    Judy Bauer, Treasurer

Agenda:

• Treasurer’s Report:  Judy Bauer presented the HOA’s financial report as of June 30, 2016.  The balance was reported as $5,722.25.  The end of the year report will include 2 additional invoices for beach sand and road trimming. The HOA’s liability insurance has been increased to $2,000,000.

• Boisen Loop:  The water district has repaired damage to the road made when a water meter needed to be reinstalled for lot 21. When the asphalt company made the repairs we requested they fill in a large sink hole across from Niles property. They charged us $50 to do this. The parking area across from lots 21-24 was enlarged and excavated at a reduced cost since the dirt removed was used on Ball’s construction site. A sign indicating this area is strictly for cars – 48 hr limit – and not for trailers will be posted. Next year, if the budget permits, the Board will research a retaining wall for this area. Street Signs on both ends of Boisen Loop were replaced. 

• Sand has been added to the beach in front of the Putrens – 2 truckloads.

• Per Tim Moss, a burn permit is required on the bay front unless you can prove you are using the fire for cooking.

• Treasurer, Judy Bauer requested a budget line for maintenance of vegetation on Boisen Loop. This year several trees fell on our property and needed to be cut down and removed. This budget will eliminate the need for approvals in each instance. The Board approved $300 per year.

There being no further business, Don Sharp motioned and Judy Bauer seconded the motion that the meeting be adjourned. 

Respectfully submitted,

Tim Ball, Secretary

Kidd Island Bay Home Owners Association

General Members Annual Meeting

Date: August 1, 2015

Time: 11:30 am

Place: Beach – North Walkway

Members Present:

Name Lot/Lots#

Tim and Magee Moss 27 & 28

Don Sharp 35

Tim Ball 22

Judy Bauer 24

Denise Schumacher 7 & 8

Wanda Condon 6

Bill & Adrianne Putren 10

Rick & Beth Littlejohn 23

Karen and Barry Still 32

Jason and Devon Heffernan U5

There were 15 Members present

Tim Moss, President, brought the meeting to order. Old and new members introduced themselves. 

• Treasurer’s Report:

Judy Bauer, Treasurer, reported that all 2014 dues have been collected. As of this date the HOA checking account balance is $5,880.03.

• Dock Master Report:

Don Sharp, Dock Master, reported that the State of Idaho’s new submerged lease expense is the reason why the HOA dues were raised from $75 to $100 per year.  All docks are correctly assigned and permitted except the Condon/Shumaker dock with is in process.  Don Sharp is also a member of the Water Board and gave a short report. Last week the pumps broke, but are in the process of being fixed. Any questions about water should be directed to Jim Babb, Water Master.

• Old Business:

We hired attorney Scott Reid this year to attempt to get out of paying the submerged land lease annual fee. The State of Idaho said they were willing to take it to court. So we paid the $150 permit fee and negotiated our yearly lease down to $2385.  Canadian Thistle continues to be a problem on our waterfront.  Kootenai County will loan us sprayers and possible reimburse us for the chemicals in an attempt to get rid of this noxious weed.

• New Business:

Don Sharp and Tim Moss volunteered their time to spray the edges of Boisen Loop  to keep the grass from destroying the road.  This year we will be patching and repairing road holes and stones breaking through the asphalt.  Don Sharp ordered a new Boisen Loop Road sign for the north end and will install it when it arrives. It was stolen. There is a complete burn ban at this time according to the fire department.

The Board is researching enlarging the parking indentation across from lots 21 and 22. This would require digging into the hill a bit.  The area would then be paved and striped to add possibly 4-5 spaces.  This would be a parking area for cars, not boat trailers. As the budget permits the Board will consider doing this in other areas. Wanda Condon asked about paving her driveway. She was advised to put it in writing and it would not be a problem.

• Open Discussion:  

We can continue to improve our existing two beaches, but not add any new ones.  Wanda Condon approved access to bring in sand for the beaches via her property. We are checking with the Dept of Lands about using weed killer in the bay.  There was discussion on making KIB a NO WAKE ZONE through the County Commissioners. John Boisen suggested this because of shore erosion which increasing the silt. There was discussion on contacting the other KIB HOA’s. The Board will be contacting the County to see if it’s possible to make KIB a No Wake Zone and what the procedures would be if approved.  The members approved raising our business liability to $4-5 million. Judy Bauer will contact the insurance company.

There being no further business, a motion was made, seconded and the members voted unanimously to adjourn.

Respectfully submitted,

Tim Ball

Secretary, KIBHA

Kidd Island Bay Home Owners Association

General Members Annual Meeting

Date: August 2, 2014

Time: 11:30 am

Place: Beach – North Walkway

Members Present:

Name Lot/Lots#

Tim and Magee Moss 27 & 28

Don Sharp 35

Chad & Heather Solsvik 25 & 26

Denise Schumacher 7 & 8

Judy Bauer 24

Fred Miller 14 & 15

Lynn Ciani 21

Bill & Adrianne Putren 10

Tim Ball 22

Rick & Beth Littlejohn 23

There were 14 Members present

Tim Moss, President, opened the meeting by welcoming everyone.

• Old Business:  Tim Moss reported that maintenance on Boisen Loop and Vanilla Court was performed by himself and Don Sharp prior to the professional sealing of both roads. They weeded the roadsides and bleached the edges to kill weed growth. Affordable Asphalt was hired to repair the cracks on the roads and repair a large hole. They then slurry sealed the pavements of both roads. In addition, a pallet of sand was added to both beaches. Tim and Don replaced the stolen street sign on Vanilla Ct.

• New Business:  The Board conducted a meeting to discuss a letter received from the Idaho Department of Lands regarding State of Idaho Submerged Lands Lease Requirements.  They are requiring us to complete an application for use permit and pay a permit fee of $150 plus yearly lease fees of an undetermined amount.  The Board agreed to hire Attorney Scott Reed to research our obligations and help with permitting.  Kootenai County will provide spreaders for Canadian Thistle weed or Noxious Weed abatement.

The Board has received complaints regarding people parking their boat trailers in front of other person’s property.  In our association by-laws section #4, it states that all vehicles must be stored directly in front of the lot owner’s property.

• Treasurers’ Report: Judy Bauer reported the current bank balance of $5,027.50. All Members are up to date with their annual dues. 

• New Business:  We are reminded that additional sand beaches are not allowed, not legal.  Several questions arose concerning the legality of the Idaho Dept of Lands charging our homeowners association for usage of the bay for docks.  Fred Miller reminded us that the common area along the water front is owned jointly by the homeowners.  Fred made a motion that we deed the common area to the individual lot owners. There were no seconds to this motion. It was reported that the peninsula has been purchased and the trailers removed.  

• Selection of the Board of Directors:  A motion was made to re-elect the current Board of Directors. It was seconded and the vote was unanimous. A request for volunteers to serve on the board was answered by new homeowner, Lynn Ciani.  A motion was made and seconded to accept her as a Board member. The vote was unanimous.   

There being no further business at the General Members Meeting, a motion was made, seconded and the members voted unanimously to adjourn.

Respectfully submitted,

Tim Ball

Secretary, KIBHA

Kidd Island Bay Home Owners Association 

Annual General Members Meeting

Date: August 5, 2006

Time: 11:00am

Place: Beach – North Walkway

Members Present:

Name Lot/lots #

Don Sharp 35

Russ & Ruby Niles 17,18, & 19

Jim & Carol Ruyf U17 & U18

Tony  & John Boisen 12 & 13

William & Adrienne Putren 10 & U7

Fred Miller 14, 15, & 16

Denise Schumacher 7 & 8

Chad & Heather Solsvik 25 & 26

           Richard Freeman 6

Mike O’Halloran 5

Neal Schaefer U8 & U9

Todd & Jami Walker 6

Matt Melton U5

Brianna & Tim Ball 23

Steve & Christy Casey 10 & U7

Russ & Ruby Niles 17, 18, & 19

Chad & Heather Solsvik 25 & 26

Judy Bauer 22

Fred & Helen Miller 14, 15 &16

Proxies:

 There were five (5) persons who received proxies:

Lots Owned   Total Total Votes

Assignee by Assignee       Dues Paid   Proxies  Allowed

Fred Miller     1       Yes 1 4

John Boisen      2       Yes 2 6

Jim Ruyf     3       Yes 2 5

Total     6 5 15

We had 30 persons and 35 lots in attendance, in addition, there were 5 Members who tendered their proxies representing 6 lots.

Hence, 30 Members, representing 40 lots were present or represented by proxy.

John Boisen, President, opened the meeting.

Minutes from Last Meeting:

  The Members voted unanimously to waive the reading of those minutes.

Treasurer’s Report – John Boisen

 John Boisen reported we have over $3,000.00 in our bank account. 

There are only six members, who have not paid their dues. members.

The Association incurred over $9,000 with our Attorney, Scott Reed. An amount greater than forecasted  last year by both Mr. Reed and ourselves.

Mr. Reed has been paid in full.

There has been great progress over the past 4 years on the reduction   

of past due, which is a reflection of all Members working together, to make this Association successful.

More Members have paid on time this year then in our history.

The Members voted to accept the Treasurer’s report.

A suggestion was made to develop a budget for next year, and the Board will perform and publish on the Web site.

In the past,  a budget was no too meaningful due to the fast and furious legal bill being received. 

Boisen Road Report – John Boisen

Dust control was not applied this year in the interest of cost savings, we did not have the money until just 30 days ago.

The question existed: do we do it now, this late in the season, or wait until next year.

A motion was made, seconded, and the vote was unanimous to wait until early next summer.

There are numerous “pot-holes” on the road. Most are located at the low or dip in the road by Nile’s lots – the water just sits there, and passing cars pound out the soft spots.

A volunteer committee will repair the pot holes on August 12, 2006, thereby saving the Members a great deal of expense.

John reported an estimated cost of $2,200-2,500 to grade the road, add new gravel, and apply dust control.

The Board will develop a policy covering contractors performing construction on the road, tearing it up, and then the Association having to pay for the correction.

It should be the lot owner’s responsibility, who has direct control over his/her contractor, to assume that responsibility rather then the General Members.

That policy is published on our Web site.

Web Site – Neal Schaefer

Neal reported on the vast amount of material listed on the site, which can 

be accessed by all Members.

Our many thanks to Neal for his hard work on this project.

If you have not visited the Web site, please do so at: KIBHA.Org

This site will both provide to our Members, immediate access to all 

information of our Association, and save the Association future mailing expense.

Note: If you have an e-mail address, please forward to this Neal; his address is listed on the Web site, so we can list you on our records for immediate transmittal of information, that you may need in a timely manner.

Neal assured the Members, that in the future, when we E-mail to all members, that their addresses are protected, and he is the only one who knows it.

A member recommended that members receive an e-mail of forthcoming Board meetings.

The Board will take this suggestion to the next meeting, discuss the feasibility of posting to the Web site Vs the suggested E-mail, and a decision will be made at that time.

Dock Report – Don Sharp

Don Sharp gave his report: all lots within the Association have been assigned dock space.

He has found Members, who wish to trade their space with another, so their dock is closer to their home. He is presently working with 3 Members on that task and all are very pleased with the fact that we are working in their behalf.

The Board sees its role in the future, now that all lots have been assigned, to work with, and assist Members who wish to trade with another.

New Policy – Members expressing concerns to the Board: John Boisen,     

presented to the Members, this new program, which will 

allow the Board to become more efficient, and respond to the members in a timely manner. Secondly, it will prevent someone using the Board to solve petty disputes with their neighbors. That policy is posted on the Web site.

Boisen Road Policy:

A motion was made on the following policy, seconded, and the motion carried by a majority vote.

Speed Limit and Additional Signs.

The speed has been reduced to 10MPH from current 15MPH.

Road Signs: There will be four (4) placements along the road; two placed at the entrances of the road, and two (2) placed approximately 1/3 from each entrance.

Road Parking:

The road has been defined as 20 feet wide or 10 feet from the centerline.

A distance to allow safe passage of emergency vehicles.

No vehicles of any type are to stored or parked on the road.

Each member, whose property faces the road, will be allowed one car and one trailer between the dates of May1-September 30^th, and these units must be parked on the shoulder – off the road.

After September 30^th, all trailers and non-auto units must be removed from the shoulder.

      4.  All vehicles must be parked directly in front of the owner’s property.

Guest auto parking is allowed for a 72 hour period.

All vehicles must be parked parallel to the road and on the shoulder.

Election of  Board Members

The Members voted unamiously to reelect the current board Members.

List of Board Members

John Boisen    14857 Dunbar Lane, Mt. Vernon, Wash.  98273

 HYPERLINK mailto:jo*********@ve*****.net” data-original-string=”OQpGEiWi07xXMFhVuWDzszqpldsSnOIgWZyQgmGmFCE=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. jo*********@ve*****.net

Fred Miller       4305 S. Boisen Loop Rd. CD’A, Idaho 83814

 HYPERLINK mailto:fr**@re***************.com” data-original-string=”/5KHGSKnOvtwUG0P1rflQbP4YDyQJ89s7ZRKkY6U3DM=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. fr**@re***************.com

Neal Schaefer 1563 W. Kidd Island Road CD’A, Idaho 83814

                 HYPERLINK “mailto:Ns*******@ab******.com” data-original-string=”L1JRMIeP9/r0jyIvhkif6XFwUnIZStQMpP5LllZfdFM=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser.” Ns*******@ab******.com

Chad Solsvik 4455 S. Boisen Loop Rd.    CD’A, Idaho 83814

 HYPERLINK mailto:ca**********@ho*****.com” data-original-string=”UzdNuUH+DqsPg0oxVsGhmTEOJR5HqLNYGa3FFswzo7U=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. ca**********@ho*****.com

Don Sharpe 3501 W. Lincoln Rd.   Spokane, Wash.     99208

 HYPERLINK mailto:sh******@ao*.com” data-original-string=”+4UOaZmVshX1P3Xkb4YxqzhMARUP3U68D3b43oGitbk=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. sh******@ao*.com

Jim Ruyf 1711 Kidd Island Road CD’A, Idaho 83814

 HYPERLINK mailto:ru**@im****.com” data-original-string=”3zd2LZWstmZYWnlLi3fipw==” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. ru**@im****.com

Russ Niles 966 Schoolhouse Rd.  Ramona, Calif.    92065

 HYPERLINK mailto:er******@zn**.com” data-original-string=”Hdt5u3uRTigH4s4KDGgxSuXohRxgAZjKDbNSHfeZYuE=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser. er******@zn**.com

Bill Putren 4209 Boisen Loop Rd.  Coeur d’Alene, Idaho  83814

208- 6649352 HYPERLINK “mailto:bi********@ho*****.com” data-original-string=”ARqbIv10m2UKqkeF74RP+sKo6RnxhSzIVlM6aFfGNb4=” title=”This contact has been encoded by Anti-Spam by CleanTalk. Click to decode. To finish the decoding make sure that JavaScript is enabled in your browser.” bi********@ho*****.com

Personal remarks from the Secretary

This was the best meeting I have ever seen as a member of this 

Association, even better than last year, which was fun. We had a large attendance, the Members gave excellent suggestions for the Board to enact in the future – all will enhance our Association.

The atmosphere was very positive and friendly – several Members remarked that we had a great Association, and were pleased to be a member.

Thanks to all of you – both attendees, and those who could not attend for your support and great ideas for the Board.

There being no further business, a motion was made, and the Members voted to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

PAGE  4

PAGE  5

June 30, 2007

KIBHA Board Meeting

Fred Miller’s home

Members Present:  Chad, Don, Russ, Fred, John, Jim

Absent: Bill and Neal

Revue of the current financial status of the association.  Kendrick’s home sold and the association collected back dues and late fees of $150.  Only one lot remains unpaid for 2006-07 dues.

Discussion was held on what to do with Boisen loop road.  The original contractor was not capable of doing a quality job and withdrew his bid.  Fred did extensive work with two road contractors and one paving company.  They all agreed that the road was in poor shape and would need extensive grading to get rid on rocks and establish a proper grade for water run off.  The board decided to present and vote on the road proposals at the general meeting.  The five proposals will go out with the invitation to annual general meeting. The lots on Vanilla court that do not border Boisen loop road will not be included in the cost of the road proposals.

Chad reported on dust control.  He has contacted dust control contractors.   It was decided to try one coat after the 4^th of July.  Another application may be needed in late August.  This will depend on the status of the first application and the results of the vote on the road proposals.

Don gave an update on the dock situation.  He is processing all current requests with the DOL and will have a report at the general meeting.

Bill and Neal will purchase hot dogs, hamburgers, plates and condiments for the general meeting.

Meeting adjourned

Next meeting is General Meeting on Saturday, Aug. 4.  

KIBHA Board Meeting

May 29, 2007

Fred Millers home

Members present:  Fred Miller, John Boisen, Jim Ruff, Chad Solsvik, and Neal Schaefer

Members absent:  Russ Niles, Don Sharpe, Bill Putren

Minutes of previous meeting approved.

Treasures report:  No change since last meeting.  Neal will update financials on web site.

Road Report:  Fred and Chad have had conversations with the contractor about the road work.  After much discussion and contacting other road contractors it was determined that road work suggested by first contractor were not accurate and would not fix the road.  Therefore, it was determined to not hire the contractor to grade and gravel the road this year.  The board voted to withdraw the motion to proceed with this contractor.  All were in favor.

The board approved the application of a dust control treatment at a cost of $1,200.  Chad will contact contractor and have this done after  the 4^th of July.  

Fred Miller reported that he had two road contractors come out and measure the road and give him their ideas on what should be done with the road.  The road has not been worked on in about 6 years.  Contractor’s recommendations:

Grade and gravel the road.  Slight slope on road toward the lake. Put two inches of gravel on the road and roll in.  Grade and slope area by pot holes.   This would cost around $8,000 for initial year.  Then in years two and three grade and gravel at a cost of approx. $2,000 and again in year 4 do a grade, gravel and rolls for $8,000.  Dust control will still be a problem.

Pave the road.  The cost of paving the road would be around $18,000.  Contractor would be available to do individual driveways if lot owners wanted to contract with him for this work.  It would be at a reduced rate since his men and equipment would be on site.

Paving the road would cost each lot approximately $300.  $18,000 divided by 61 lots.  The board has talked with a bank and they would be willing to provide financing if needed by individual lot owners.

Board agreed that road options should be presented to members a general meeting to gather members input.

Next Meeting:  June 30, 6:30 at Fred Millers home

KIBHA Board Meeting

April 28, 2007

12:30 PM.  

Fred Miller’s Home

Present:  Fred Miller, John Boisen, Don Sharpe, Chad Solsvick, Jim Ruff, Bill Puten

Absent: Russ Niles, Neal Schaefer

Guest:  Tim Moss

Minutes of Previous meeting were approved as submitted;

Treasurer’s report:  $3280.33 in the bank.  We expended $36 for sand barrels, $20 to have a walkway cleared and $18 for postage.  Kendrick’s home sold and we received past due dues and late fees of $150.  This money will be put into the reserve fund.

Road Report:  Chad received a estimate $2,341 to repair the road.  This would take care of the two areas where the pot holes are located and cover the remainder of the road in basalt gravel.  Board voted 5 to 1 to have Chad contact the contractor and proceed.

The road right away that is owed by the association was discussed.  In the future we may be held to standards for our road.  It was proposed that we adopt a road standard that would have a 20 foot road with 8 to 10 feet of shoulder space.  Discussion on current driveways and structures that are on association road right of way were discussed.  Need to bring up at the General meeting to inform members of the current right of way and gather ideas on how to address this issue.

Road Signs have been installed.  They look great.

Sand barrels have been installed to provide traction sand for the hills during winter months.

Disbursement procedures:  Checks for expenses will be reviewed by Fred and written by Bill.  Members seeking reimbursement for board approved expenditures must have a bill that totals more than $10 in order to receive a reimbursement check.

Next meeting:   May 29, 6:30 PM Fred Millers home

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: November 7, 2005

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         John Boisen

Fred Miller

Jim Ruyf

Bill Putren

Chad Solsvik

Neal Schaefer

Don Sharp

Board Members Absent:

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Russ Niles was appointed custodian of the General Members list, and will 

update as homes change ownership, and will update the Board with current lists, as required.

The minutes of the last General Meeting, and notice of special assessment will be mailed out together.

Neal Schaefer volunteered to mail out, and the Board voted to pay his expenses.

The Board reviewed the special assessment voted on by the General Members at their last meeting: If all goes good with the budget, we could end up with a slight surplus.

The Board voted to refund any excess back to the members next summer.

Boisen Road Policy:

 Road Repair resulting from new lot owners construction.

The Board felt it was unfair for the General Members as a whole, who are tasked with maintaining the road, to have to re-repair as a result of one lot owner’s project.

That lot owner should pay for the restoration of the road, and not the General Members.

Jim Ruyf made a motion, and was seconded by Neal Schaefer for the following policy.

Construction that affects the condition of the road by any homeowner’s contractor:

     A. It will be the responsibility of that homeowner to have the road repaired to     

          original condition within 30 days upon completion of the construction project

 B. Homeowner to insure that during the construction, the road is kept in good    

      condition for the other members.

C. The homeowner’s failure to repair the road: The Association will make the   

      necessary repairs, and bill the homeowner.

Allocation of Boisen Road maintenance expense to the General Members. The 

Board discussed that Members living on Vanilla Court, a private road should not be charged with Boisen Road. There was general agreement with that concept, and the Board will develop a cost allocation procedure before next summer.

Alterations to Association common property: Board voted to adopt the  following Policy:

To insure any alteration by any Member to any of the named assets benefit the General Members as a whole, the following policy is effective this date:

Any person/lot owner wishing to effect modifications to the above named assets of the Association, prior to said modification, must submit to the Board of Directors, ad complete description of intended alteration, and include a description as to how it will benefit the General Members as a whole.

Obtain written approval from the Board before proceeding with the intended modification. 

The next Board meeting has been schedule for April 2006.

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

PAGE  3

PAGE  1

Kidd Island Bay Home Owners Association

Board Meeting

Date: 11-03-2007

Place: Fred Millers cabin

Time: 0900

Memebers Present

Bill Putren

Tim Ball

Don Sharp

Fred Miller

Neal Schaffer

Members not present

Chad Solsvik

John Boisen

Jim Ruyf

Russ Niles

Agenda

1. 2007-2008 Budget

    A decrease in road budget of $2000.00, no new expenses or dues changes.

    The budget is accepted by all members in attendance. Details of  bank balances

    and updated figures will be sent to all board members for final approval.

Bank account and P.O. box

Fed Miller proposes moving the p.o. box to a more convienient location; no motion brought to the table.

Panhandle State Bank requests our business in light of recent loan for paving.

A motion made by Don Sharp to move the KIBH account was seconded and all  voted in favor. Tim Ball will move the account.

Plowing

Fred confirms that Ben Kircher will continue to perform Boisen loop plowing and the bill will be divided up by those who live here year round and are directly boarding Boisen loop.

Agenda Cont’d

Treasurers report

Tim reports the bank balance and also reports dues for 5 lots remain unpaid,

Allen lot #33–Baechler lot #1—Bennett lot #2—Mcfarland upper lot #14

Nevin lot #29. Time agrees to continue collection efforts; which will include further mailings and application of late fees.

Overpayments

Kedrick, Devin overpaid by an amount of $135.00, efforts to locate have been unsuccessful. Money order will be deposited and noted in ledger.

Road Paving and Policy

Final cost of the road was $19,073.00, paid by check from PSB loan. The loan is a 4 year note. Fred had Andersen CPA review and calculate payments.

Cash payout by 12/31/2007 will be $224.00 per lot. 

Annual payments will be $74.00 per lot for 4 years. (proceeding payments to be calculated on balance).

KIBH will contribute $2000.00 per year, first payment will be asap. A notice will be sent out to the 48 lot owners, with payment options, Fred drafted the form and Neal and his family will put the mailing together. 

Motion made and passed to make the annual road payments due on 8/05/2008, the same as the dues. 

Fred proposes updating the road/beach policy and sending  a letter to the owners who rent out their residences. After discussion the board decided to table the manner until a further date.

Dock

Don reports he cut down a seemingly useless piling this past spring. Mr. Walker complained and the board agrees to have the piling replaced. Bill and Tim will contact Mr. Walker and arrange details of replacement, and update permits.

Tim Moss requests board to apply for a permit for his dock, which is proposed to be a T-shape, 50 feet long and with a 50 foot “T” at the end. Don will work on the application and aquire exact measurements.

Motion to adjourn made at 1055 by Tim and seconded, next meeting to be scheduled next year. 

Board of Directors Meeting

Kidd Island Bay Homeowners Association

Date: October 6, 2005

Time: 6:30PM

Place: John Boisen’s Home

Board Members Present:

         John Boisen

Fred Miller

Jim Ruyf

Bill Putren

Chad Solsvik

Neal Schaefer

Board Members Absent:

Din Sharp

Russ Niles

Agenda

Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.

Late Letters to be sent to past due Members:

Chad identified two: Barrows and Moss.

Fred to send a letter to Mr. Barrows, and Chad to call Mr. Moss.

Savings Bank Account: Board voted to close this account and either transfer it 

to a money market account or to our regular checking account. The saving account is costing us more in service fees than we are receiving in interest.

    Task to be completed before the next Board Meeting.

New docks: We need a written procedure encompassing the directions from our attorney and The Dept of Lands for new dock applications. Fred to prepare for the next Board Meeting.

Letter to all Members regarding the special assessment voted by the Members at the last General Meeting. Fred to prepare for the next Board Meeting.

Alterations to Association common property: Board voted to prepare a policy regarding this issue with a target for completion: next Board meeting.

Road Repair resulting from new home construction.

The Board felt it was unfair for the General Members as a whole, who are tasked with maintaining the road, to have to re-repair as a result of one lot owner’s project.

That lot owner should pay for the restoration of the road, and not the General Members.

A policy will be developed for discussion at the next Board meeting. 

8. Next Board meeting is scheduled for early November. 

There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.

Fred M. Miller

Secretary

Board of Directors

PAGE  2

PAGE  2