Kidd Island Bay Home Owners Association
Annual General Members Meeting
Date: August 1, 2009
Time: 11:30am
Place: Beach – North Walkway
Members Present:
Name Lot/lots #
John Boisen 12 &13
Don Sharp 35
Jim Ruyf U17 & U18
Bill & Andrea Putren 10
Fred Miller 14, 15, & 16
Tim & Breenan Ball 23/24
Judy Bauer 22
Tim Moss 27 & 28
There were 10 members present. All present, paid their annual dues.
Proxies:
There was one (1) proxy, representing 1 lot.
Minutes of the Meeting
John Boisen, President, opened the meeting.
Minutes from Last Meeting:
1. A motion was made, and seconded, to waive the reading of these minutes.
The Members voted unanimously to waive the reading of those minutes.
2. Treasurer’s Report – Tim Ball
Tim Ball reported we have $3,200 in our bank account.
There is only one member, Allen, who has not paid their dues. That home is under foreclosure, and will be paid by the bank.
There has been great progress over the past 5 years on the reduction
Of past due, this is a reflection of all Members working together, to make this Association successful.
More Members have paid on time this year then in our history.
The bank loan balance for the road = $3,800.
Money outflow for the next year: one more annual road loan payment of $2,000, insurance, final payment of legal fees, and a road repair.
3. Road Report – Fred Miller
0The drain in the road has been broken, and there are three large cracks in the blacktop. Joe Hall Paving, the contractor who did the road, inspected it, and rendered the opinion that a large, heavy truck caused the damage. We have had one new home built in the past two year, and they had heavy cement trucks driving down the road.
We believe we know the culprit, but can’t prove it. Secondly, we do not yet have the legal means to force a bond.
More on this in the next agenda item: Legal.
4. Legal – John Boisen
The legal expense is from two areas: road and by-laws.
Road: When the judge set up the Association many years ago, he neglected to include the road, hence, who owns the road?
The Board met, and passed an amendment to the by-laws, adopting the road as our property. Scot Reed will file the documents with the court house.
Other legal matters: we have road, beach, and rental policies, adopted to protect our members. Mr. Reed informed us that a court decision required these be changed to amendments of our by-laws. The Board met, adopted those changes to the by-laws, and Mr. Reed is filing those changes, which will include filing on each lot.
Scot completed half of this project over the winter, and since the Association id not have the money to pay his entire bill, we all decided to await the availability of funds to pay him.
5. Increased Dues: – John Boisen
The Board at our June meeting, reviewed our financial position, and the monies that have to be spent in the coming months, and made the decision to increase the dues, to prevent a short-fall.
The members at this meeting agreed with that decision.
6. Snow plowing of Boisen Road
There was discussion regarding the Association assume the responsibility of contracting for this task.
Fred Miller pointed out that if the Association contracts with a firm, they must have insurance, and license, which would cost more money. There was a general agreement that the current system is working well, so leave it alone.
7. Election of Board Members
The Members voted unamiously to reelect the current Board Members. A Board meeting was conducted at the same setting, following this meeting, for the purpose for the election of officers. The same officers were re-elected. There being no further matters, the Board meeting was adjourned.
There being no further business at the General Members Meeting, a motion was made, seconded, and the members voted unanimously to adjourn.
Fred M. Miller
Secretary of the Board
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