Board of Directors Meeting
Kidd Island Bay Homeowners Association
Date: November 7, 2005
Time: 6:30PM
Place: John Boisen’s Home
Board Members Present:
John Boisen
Fred Miller
Jim Ruyf
Bill Putren
Chad Solsvik
Neal Schaefer
Don Sharp
Board Members Absent:
Russ Niles
Agenda
Reading of old minutes: Board voted to waive the reading – all had received a copy – voted to accept the minutes as submitted.
Russ Niles was appointed custodian of the General Members list, and will
update as homes change ownership, and will update the Board with current lists, as required.
The minutes of the last General Meeting, and notice of special assessment will be mailed out together.
Neal Schaefer volunteered to mail out, and the Board voted to pay his expenses.
The Board reviewed the special assessment voted on by the General Members at their last meeting: If all goes good with the budget, we could end up with a slight surplus.
The Board voted to refund any excess back to the members next summer.
Boisen Road Policy:
Road Repair resulting from new lot owners construction.
The Board felt it was unfair for the General Members as a whole, who are tasked with maintaining the road, to have to re-repair as a result of one lot owner’s project.
That lot owner should pay for the restoration of the road, and not the General Members.
Jim Ruyf made a motion, and was seconded by Neal Schaefer for the following policy.
Construction that affects the condition of the road by any homeowner’s contractor:
A. It will be the responsibility of that homeowner to have the road repaired to
original condition within 30 days upon completion of the construction project
B. Homeowner to insure that during the construction, the road is kept in good
condition for the other members.
C. The homeowner’s failure to repair the road: The Association will make the
necessary repairs, and bill the homeowner.
Allocation of Boisen Road maintenance expense to the General Members. The
Board discussed that Members living on Vanilla Court, a private road should not be charged with Boisen Road. There was general agreement with that concept, and the Board will develop a cost allocation procedure before next summer.
Alterations to Association common property: Board voted to adopt the following Policy:
To insure any alteration by any Member to any of the named assets benefit the General Members as a whole, the following policy is effective this date:
Any person/lot owner wishing to effect modifications to the above named assets of the Association, prior to said modification, must submit to the Board of Directors, ad complete description of intended alteration, and include a description as to how it will benefit the General Members as a whole.
Obtain written approval from the Board before proceeding with the intended modification.
The next Board meeting has been schedule for April 2006.
There being no further business, a motion was made, seconded, and a vote taken to adjourn the meeting.
Fred M. Miller
Secretary
Board of Directors
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